What Is a Planning Item in Seated With Love?

Short answer:
Planning Items are the individual choices, add-ons, and questions you add to a Package Template so couples can customize their wedding package. They control how couples respond (single choice, multiple choices, or free text), when selections are due, and how many options a couple can pick.

Planning Item options (what you can configure)

When you create or edit a Planning Item you can set:

Planning Item Name — a clear, keyword-rich label (e.g., Select Add Ons).
Response Type — how couples answer:
- Single select (choose one option)
- Multi select (choose multiple options)
- Typed response (free text / short answer)
Required field — toggle to require a response from the couple.
Days Before Wedding (optional) — enter a number of days before the wedding that the item is due; the platform converts this into a deadline relative to the event date (this acts as a per-item lock-out trigger).
Min / Max Selections (optional) — enforce a minimum or maximum number of choices for multi-select items (for example, min 1, max 3).

These controls let venues enforce vendor deadlines, limit selections, and guide couples through a consistent planning flow.

How Planning Items work

Planning Items live inside a Package Template and appear to couples when they view or accept a template.
Days Before Wedding creates a per-item deadline; the system uses this to trigger automated email reminders so couples complete selections on time.
Required items and Min/Max rules validate the couple’s responses and prevent incomplete selections.
Response Type determines the UI couples see (radio buttons for single select, checkboxes for multi select, or a text box for typed responses).
Planning Items can be paired with pricing in your template (flat fee or per-guest add-ons) so selections update contract totals.

Examples of common Planning Items

Premium Bar — Response Type: Single Select (Standard Bar, Premium Bar). Days Before Wedding: 30.
Photo Booth — Response Type: Multi Select (Photo Booth, Prints, Extra Hours). Min/Max: 0 / 3. Days Before Wedding: 60.
Meal Preferences — Response Type: Typed Response (guest dietary notes) or Multi Select per guest.
Ceremony Music — Response Type: Typed Response (note preferred song/artist).
Day-of Coordinator — Response Type: Single Select (Yes / No). Required: Optional.

How to add or edit a Planning Item (quick steps)

Open the Package Template: Dashboard → Packages → [Open Template].
Locate Planning Items and click Add Planning Item.
Fill the fields:
- Enter Planning Item Name.
- Choose Response Type (Single Select / Multi Select / Typed Response).
- Toggle Required field if the couple must respond.
- Set Days Before Wedding to create a deadline (optional).
- Add Min / Max Selections for multi-select items (optional).
Add options and pricing if applicable (each choice can include a price or note).
Preview as a couple to confirm the selection flow.
Save or Publish the template.

What couples see

Couples will see the planning item label, descriptive copy (if provided), the available options (radio/checkbox or text box), and any deadline information. Required items and min/max rules are enforced in the selection flow; automated reminders encourage completion before the item’s due date.

Tips & best practices

Use clear, descriptive names and short marketing copy so couples understand each item at a glance.
Set Days Before Wedding according to vendor lead times (vendor-booked items earlier than menu choices).
Use Min / Max to avoid selection chaos (e.g., “Choose up to 3 add-ons”).
Mark truly critical choices as Required to reduce follow-up.
Preview on mobile and desktop to confirm the couple experience.
Duplicate well-built items for seasonal or venue-specific variants.

How to Delete a Planning Item in Seated With Love

Short answer: Deleting a Planning Item permanently removes that question/add-on from the Package Template so couples can no longer select it. Use caution — especially if couples have already selected the item in active bookings.

Quick steps to delete a planning item

Open Packages: Dashboard → Packages.
Open the template: Click the template name to open the template editor.
Find Planning Items: Scroll to the Planning Items section.
Delete the item:
- Click the planning item to open its editor, then choose Delete, or the trash icon
Confirm: Confirm the deletion in the dialog (you may be asked to confirm the item name).
Save / Publish: Save the template or Publish changes so the deletion goes live for couples.

What happens after deletion

The planning item is removed from the template and no longer appears to couples viewing that template.
Any pricing, selection rules, or deadlines tied to the item are also removed.
Existing bookings: Couples who already selected the item in an active booking typically retain their recorded selection in that contract — deleting the item from the template does not automatically update or remove their contract entries. Manually review affected bookings and update contracts or notify couples if needed.
If the system detects active bookings tied to the planning item, deletion may be blocked or show a warning. In that case, update or remove the item from those bookings before retrying.

Tips & best practices

Backup first: Copy or duplicate the template (or copy the planning item text and options) before deleting so you can recreate it if needed.
Check active bookings: Search Bookings → Active for events referencing the item and communicate changes to those couples.
Use Save Draft: If you’re making multiple edits, save as Draft and preview before publishing the deletion.
Permissions: You must have template-edit or admin permissions to delete planning items.
If unsure, edit instead: Consider disabling the item (remove pricing/visibility or mark it “inactive”) rather than deleting if you might reuse it later.